Optimizing storage capacity and avoiding space shortages is important for smooth operation of business applications.
In this article, we go through strategies to manage storage optimization of Microsoft Dynamics 365 Business Central.
What is Microsoft Business Central?
Microsoft Dynamics 365 Business Central as a comprehensive ERP Software is a critical tool that today’s organizations need. It integrates modules to help organizations manage their core business processes, including finance, supply chain, inventory management, sales, and customer service.
There are several aspects that are considered important for system performance and cost-effectiveness. D365 Business Central’s storage capacity is key.
Managing storage in Business Central is no cakewalk. This requires careful planning and regular monitoring of data usage. Interestingly, the solution comes with built-in data management tools that help predict and plan future storage needs.
Understanding Business Central Storage Solutions
The Capacity page within the Business Central administration center provides an overview of database storage usage. It includes the details about the storage usage across various environments, including sandbox and production environments.
Also, it shows information about the number of production and sandbox environments that the customer is currently using and the maximum number they are permitted to access.
Business Central users can utilize up to 80 GB of storage, which is more than enough for most organizations. However, based on the Business Central plan to which users are subscribed, they will be allotted additional storage capacity.
Some organizations have different situations where the default capacity does not meet their storage needs but they need additional storage. In that case, organizations can make additional purchases.
They can purchase additional storage capacity through a Microsoft Dynamics 365 Business Partner with whom they partner using specific products or add-ons. These add-ons that provide additional capabilities include:
- Dynamics 365 Business Central Database Capacity (1 GB)
- Dynamics 365 Business Central Database Capacity (100 GB)
- Dynamics 365 Business Central Database Capacity Overage (1 GB)
- Dynamics 365 Business Central Additional Environment Add-on
Storage usage by environment
The Capacity page provides an overview of storage usage, including the details about where and how it is utilized. Users can see how much storage is used by each environment (sandbox and production).
Exceeding storage capacity
Exceeding the storage capacity will not interrupt processing within the existing environments. The environments that exceed the storage capacity can continue their operations. However, once the quota is exceeded, the customer will not be able to create new environments until the storage capacity is reduced.
Managing Storage in Business Central
Data management in Business Central encompasses various practices aimed at storage optimization, enabling businesses to operate smoothly and without hassle.
Monitor and Analyze Usage
Business Central provides built-in analytics and reporting tools that allow you to monitor storage utilization regularly. The Data Management workspace offers insights into current storage usage and helps identify areas where data may be growing excessively. If the increasing data capacity exceeds the existing storage limits, you can purchase additional storage through available add-ons.
Implement Data Retention Policies
Implementing data retention policies helps manage storage within Business Central. Identify the data needed for business operations and determine which data should be archived or deleted. By archiving or deleting unused data, you can achieve your goal of storage optimization.
Leverage efficient data management
Utilizing best data management practices helps you effectively manage storage capacity. Implement batch processing for data import and export to reduce storage pressure and improve load times. Additionally, apply data validation rules to minimize errors and prevent redundant entries, ensuring that only accurate data is stored and processed.
Use Microsoft Power Platform integrations
Power Platform integration with Business Central enhances its storage solutions. Power Automate enables automated data flows between Business Central and other applications, ensuring that only essential data is stored and utilized. Additionally, Power BI’s reporting and analytics capabilities reduce the need to store comprehensive reports within Business Central.
Audit Data Storage
Regular audits of your data storage help you identify trends, inaccuracies, and opportunities for storage optimization. Through this you can adjust your data management strategies as your business evolves.
If you would like to learn more about Business Central and the benefits it can offer your business, seek expert consultation from leading Microsoft Dynamics 365 Partners.
IAX DYNAMICS, a renowned Microsoft Partner, specializes in delivering Dynamics 365 solutions to industries worldwide. No matter your business environment, their Dynamics 365 consultants can provide a tailored solution with Business Central.
Connect with our Dynamics 365 Business Central consultants now.
FAQ Section
What is Microsoft Dynamics 365 Business Central, and why is storage capacity management important?
Microsoft Dynamics 365 Business Central is a comprehensive ERP software that integrates modules for finance, supply chain, inventory management, sales, and customer service. Managing storage capacity is crucial for smooth operation, system performance, and cost-effectiveness.
How can I monitor and manage storage usage in Business Central?
The Capacity page in the Business Central administration center provides an overview of database storage usage. You can also utilize built-in analytics and reporting tools, implement data retention policies, leverage efficient data management practices, and integrate with Microsoft Power Platform to optimize storage.
What happens if I exceed the storage capacity in Business Central?
Exceeding storage capacity won’t interrupt existing environment processing, but you won’t be able to create new environments until storage capacity is reduced. You can purchase additional storage capacity through Microsoft Dynamics 365 Business Partners.
How can I optimize storage capacity in Business Central? To optimize storage capacity, monitor and analyze usage, implement data retention policies, leverage efficient data management practices, integrate with Microsoft Power Platform, and regularly audit data storage. Consider consulting with Microsoft Dynamics 365 Partners for tailored solutions.
